SALES ASSISTANT, MIT Press (part-time, 20 hrs/wk.), to provide sales support. Will create and develop special sales initiatives, both frontlist and backlist; write copy for special sales email blasts and letters; work with MIT to increase sales to departments and individuals of the Institute; work to grow the local Kendall Square special sales outreach; manage special sales rep group(s); assist authors with orders. Will also provide general sales support, including a variety of mailings; assist with seasonal projects and special projects; and respond to general sales emails.
Detail-orientation; self-motivation; computer proficiency and experience with Excel, Word, FileMaker, design programs, and databases; excellent organizational, communication, and customer service skills; and a genuine interest in book, journal, or magazine sales. Publishing, book retail, or other selling experiences a plus.
Schedule to be determined.
Senior Administrative Assistant
SENIOR ADMINISTRATIVE ASSISTANT, MIT Press, to perform complex and diverse executive support, office management, and HR and database administration duties for the Director’s Office. Will organize travel arrangements; manage director’s and associate director’s calendars; schedule and coordinate meetings, including catering; prepare materials for high-level presentations and reports; handle special projects and provide related assistance, including filing, scanning, and photocopying; schedule and prepare visual materials for quarterly all-staff meetings; project-manage the annual Report to the President and the semiannual management board meeting notebooks; manage ID requests and parking/transportation communication; serve as main contact for building management and building-related issues; monitor messages on the Press’s main phone line; serve as the go-to person for all Press employees; maintain directory listings; serve as the main HR contact for 100+ staff and as the liaison with central HR; process salary transactions; track completion of performance appraisals; manage on-site rewards and recognition program and work generally to promote healthy employee morale; enter data in books database for the Director’s Office and Books Division; manage digital filing; prepare weekly agendas for the Publishing Committee; and perform other tasks as needed such as the ordering of books for POD production.
A minimum of five years’ directly related experience; excellent written and oral communication skills; strong interpersonal skills with a sensitivity to organizational culture and ability to collaborate with colleagues at all levels; discretion, good judgment, tact, and ability to maintain confidentiality of highly sensitive information; ability to efficiently and accurately manage complex administrative and operational duties; strong MS Office skills, including PowerPoint; and experience with FileMaker Pro. B.A. preferred.
The MIT Press seeks a highly motivated and creative Senior Publicist to develop and implement publicity campaigns for a substantial portion of the 200 trade and professional titles published by the Press each year. These span a wide range of subjects including architecture, art, computing, economics, environmental studies, new media, philosophy, and science. The Senior Publicist works closely with the authors of his or her assigned books as well as with journalists who may be interested in covering them in reviews, interviews, news articles, or cultural stories. The Senior Publicist writes pitch letters and press releases, researches media, assembles mailing lists for galleys and review copies, schedules interviews, organizes author tours, signings, and other book related events, develops press kits, posts publicity and news items on the Press blog and social media sites, and sustains an informed dialogue with journalists (print, broadcast, and online) about new and upcoming titles of likely interest. The Senior Publicist also communicates results to Press staff and authors and helps with training of other members of the department, including assisting the Publicity Manager in training other members of the department and reviewing their press materials and review lists. Some travel may be required to pitch the seasonal list to the media and to attend trade shows and conferences.
The ideal candidate would have at least 3-4 years of publicity experience; be very organized and able to write clearly about complex subjects; have the ability to multi-task and meet deadlines; have media contacts and possess a proven track record publicizing serious nonfiction; and experience working on author tours and events. An interest in science, the arts, and current affairs is helpful for this job; strong candidates will be avid consumers of news and cultural stories. Finalists will be expected to provide a writing sample (not an academic paper) that demonstrates a clear and persuasive style.
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