Jobs

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.


Journal Editorial Assistant, Presence

Position Overview:
The Journal Editorial Assistant, Presence: Virtual and Augmented Reality will coordinate all aspects of the editorial operation and peer review process, and some pre-press arrangements, work independently among an international community of practitioners in a small but complex and evolving field of scientific and technological endeavor, and promote the policies of the journal's owner/publisher in work with editorial decision-makers, journal board members, anonymous peer reviewers, and authors.

Principal Duties and Responsibilities (Essential Functions**):

PEER REVIEW PROCESS (70% of WORKLOAD)

  • Receive and acknowledge manuscripts, check for conformity to journal submission guidelines and seek revision where needed.
  • Obtain assignment of associate editor from editors-in-chief.
  • Provide manuscripts and ancillary material (conference papers, videos, etc.) to associate editors.
  • Set deadlines for associate editors and reviewers and provide reminders.
  • Collect reviews, reformat and edit them for language issues as needed.
  • Obtain editor-in-chief decisions.
  • Distribute decisions along with reviews to authors.
  • Set deadlines and provide guidelines for submitting revised manuscripts.
  • Distribute acceptance documents to authors, including the publication agreement form and detailed personalized instructions for manuscript editing and formatting.
  • Work with authors to ensure accepted manuscripts meet the requirements of the journal styleguide. 

EDITORIAL OFFICE OPERATION (10% of WORKLOAD)

  • Assist in development and dissemination of journal editorial policies.
  • Provide editors-in-chief with periodic progress reports, performance statistics, and recommendations related to associate editors' workload, responsiveness, and task completion. 
  • Manage email correspondence with authors, prospective authors, reviewers, associate editors, guest editors, and other inquirers. 
  • Format and submit page-charge invoices to authors.
  • Perform periodic backup and archiving for editorial office digital files and email.
  • Interface with MIT Press promotions department to request updates to journal's webpage as needed.
  • Update complementary subscribers’ list annually with MIT Press circulation department.


PRODUCTION (20% of WORKLOAD)

  • Communicate regularly with MIT Press production coordinator concerning status and flow of expected final-version manuscripts.
  • Provide MIT Press production department with same-date notification of manuscript acceptance.
  • Transfer manuscript materials (LaTeX/.doc and a variety of digital imaging formats) to an MIT Press production coordinator via ftp.

Supervision Received: The Journal Editorial Assistant will report to the MIT Press Journals Production and Publishing Technology Manager, with a dotted line to the Editor-in-Chief for “PRESENCE: Virtual and Augmented Reality”. 

Supervision Exercised: None


Qualifications & Skills: 

EDUCATION: High school diploma or equivalent required. Bachelor’s degree in a related field preferred.

EXPERIENCE: Minimum 4 years of administrative and/or editorial experience required.

SKILLS:

  • High-level verbal and written communication skills
  • One year experience with scholarly publishing submission/peer review platforms or journal editorial workflows in general. 
  • Competence with Microsoft Office programs
  • Deals with confidential information and/or issues using discretion and judgment 
  • PREFERRED EDUCATION AND EXPERIENCE:
  • Familiarity with LaTeX desirable
  • Background in virtual and augmented reality desirable

Apply Online

9/10/2020


Sales Support Analyst

Position Overview:

This role supports our worldwide sales effort by coordinating with our sales partnerships and in-house sales group.  Additionally, this role assists in implementing new systems for tracking and increasing sales, supports new market opportunities, and assists with seasonal conferences.

Principal Duties and Responsibilities (Essential Functions):

Materials and Data Management for External Sales Relations:

  • Creates materials necessary for outsourced sales teams (i.e., TI sheets, presentation slides), rewriting sales points as necessary
  • Monitors our data in external sales systems, ensuring accuracy in our feeds 
  • Ability to compile data, analyze it and share the analysis in a meaningful manner
  • Runs and distributes internal sales reports from sales partners on a weekly basis, focusing on both domestic and international sales performance
  • To work with the Sales team and assist in resolving all order escalation issues, working closely with the Manufacturing, Logistics, Order Management teams
  • Organizes outreach to key independent bookstores to ensure MIT Press’s reputation in that channel is strong

Management of Trade Shows

  • Works with Exhibits department to establish best practices for industry trade shows (BEA, Winter Institute, LBF, etc.)
  • Creates collateral for said shows, in conjunction with Marketing & Publicity

Miscellaneous

  • Organization and administration of weekly Sales/Marketing meetings 
  • Logistical planning for internal Seasonal list launches
  • Occasional book presentations to external partners
  • Working closely with the Catalog Manager on the seasonal catalog (contents, bookstores recipient list)
  • Acting as primary Sales liaison for author events
  • Must be comfortable managing multiple projects while working under tight deadlines

Other duties as assigned

Supervision Received: Reports to the Director of Marketing and Sales

Supervision Exercised: None

Qualifications & Skills: 

EDUCATION: Bachelor’s degree required.

EXPERIENCE: Minimum of 2 years of experience in sales, marketing, or related field required. Strong understanding of the latest digital and e-marketing tools preferred.

SKILLS:

  • Spreadsheet and database software
  • Sales support systems and tools
  • Clear written and oral communication skills

Apply Online

9/10/2020


Subsidiary Rights Associate

Position Overview:

The Subsidiary Rights Associate manages all aspects of licensing and accounting of MIT Press journal copyrighted content, acts as a journals copyright specialist, and overall communication conduit for both internal (staff) and external (authors; accounts) department issues.  Also manages MIT Press book permission requests and assists Subsidiary Rights Manager as assigned. 

Principal Duties and Responsibilities (Essential Functions**):

  • Manage and coordinate the granting of all permission requests from outside sources (publishers, universities, individuals) for re-use of copyrighted MITP material published in the Press’s 40+ scholarly journal publications, and the Press’s 10,000+ books. The reuse can be for inclusion in other published works in English and in translation; for photocopying for classroom, electronic reserve, and document delivery use.  
  • Issue invoices and respond to additional email requests daily regarding permission to reprint or reuse journal and book content.
  • Account for and reconcile journal and book permission payment income through receipt and recording of check deposits and claiming of bank wire transfers (both domestic and international).
  • Establish a regular dunning schedule for follow-up on delinquent payments and accounts, liaising with requisite Account Receivable staff and foreign agents when needed.
  • Manage relationships with abstracting and indexing databases & discovery services worldwide, with the goal of increased discoverability and recognition of MIT Press journal content.
  • Register the copyright for each journal issue with the Library of Congress using the eco.copyright.gov website portal and manage related copyright registration paperwork.
  • Advise journal editorial offices on copyright issues and compliance.
  • Proof-read journal articles and issues for accurate copyright indications.  
  • Manage publication agreement archives for all journals.
  • Generate annual journal permission sales analysis by income source and arrange for royalty payments to individual journal editorial offices.
  • Manage database of journal article rights information.
  • Pack and ship copies of translated MIT Press books as needed.
  • File MIT Press book translation agreements and related paperwork.
  • Other duties as needed


Supervision Received: Reports to the Subsidiary Rights Manager.

Supervision Exercised: No direct staff supervision. Account supervision only.

Qualifications & Skills: 

EDUCATION:  High school diploma or equivalent required. Bachelor’s degree in a related field preferred.

EXPERIENCE:  Minimum 3 years of experience in accounting or finance required. Experience in publishing, with an emphasis on intellectual property management preferred. Experience with account management desirable.

SKILLS: 

  • Excellent communication skills, both verbal and written. 
  • Attention to detail. 
  • Professional and personable. 
  • Well organized and have the ability to understand basic concepts of copyright law, and to communicate these concepts clearly to others.  
  • Ability to manage a large volume of email and respond to requests in a timely manner. 
  • Skills in FileMaker Pro, Microsoft Word, and Excel also preferred.

Deals with confidential information and/or issues using discretion and judgment.
 

Apply Online

9/10/2020


** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.
 

Please apply for these positions with a cover letter, on the MIT Careers Site using the job cart portal.

Internships at The MIT Press